User Guide to Registration and Activity Reporting

Overview

The RCGR system allows landowners, homeowner's associations, public land managers, and local governments in the lower 48 states to register for federal authorization to destroy resident Canada goose nests and eggs on property under their jurisdiction. The system manages user registration, permit issuance, and annual activity reporting.

• Multiple Registrations per user: Each user account can add multiple registrations.
• Annual Registration: Users must add or renew a registration each year before addling.
• Multiple Locations: A single registration can have multiple locations (properties).
• Annual Reporting: Users must submit reports by the end of the year + 1 month grace period.  When they do not submit their reports they cannot add a new registration or renew previous registrations.

User Workflow

1. Account Creation:
   • Create a Login.gov account if you do not have one.
     • It is recommended to use the same email used in previous registrations on the old application if renewal is desired. However, adding a new registration for a previously registered order is also acceptable.
2. Registration:
   • User provides information on locations where activities will occur
   • User provides names of agents who will conduct the work
   • User certifies the information
   • System issues a registration number
   • Email confirmation is sent to the user
3. Activity Reporting:
   • User returns to the system by the end of the year + 1 month grace
   • Reports are submitted for each location by month
   • Reports are required even if no activity occurred
   • Failure to report blocks registration for future seasons until the report is submitted
4. Annual Renewal:
   • In January, users can log in and renew their registration
   • New registration numbers are created for each renewed or new registration from year to year
   • Users update location and agent information as needed

Registration Criteria

• Registration can occur anytime
• Users must be at least 18 years old
• Reports must be submitted by the end of the year + 1 month grace
• Registrations from the previous year change status from ‘ACTIVE’ to ‘EXPIRED’ automatically at the end of the year.
• A single registration can have activities at multiple locations
• Users must comply with state laws and regulations
• Some states do not participate or have additional requirements
  • California requirements:
    • There are certain California counties that are restricted and can only be added by using an access key when the location is added.

New User Authentication Flow

• Users authenticate through The public’s one account for government.    | Login.gov  integration

Registration Workflow

• After logging in, users can access the registration stepped workflow from My Registrations/Reports
• Step 1 is the Basic information about Individual or Organization and contact fields
• Step 2 is for adding Location data
• Step 3 is for adding Personnel data
• Step 4 allows the user to see the data before certifying the data is correct.
• Registrations are initially put in a status of ‘INCOMPLETE’.  When they check the ‘Certify’ box and hit Submit, then the status is changed to ‘ACTIVE’.
• A user can edit the registration at any time during the year to edit the registration data including locations and personnel.  Once we are in a new year though, they can no longer edit the registration.

Activity Reporting

• When there are registrations at My Registrations/Reports, they can click ‘Create Report’ for each location attached to a registration.
• There is a Certify checkbox inside the Activity edit form that they must check and then confirm that they are finalizing this activity report.  The activity changes status from ‘IN PROGRESS’ to ‘CERTIFIED’ at this point.
• Once an Activity report is ‘CERTIFIED’, it can no longer be edited.  However if you are in the current year of the report, you can still delete the activity report and create a new one.